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Main Subject - 10 Tips for Conducting Power-Packed Meetings (That People Love to Attend!)
The following is a list of Hugh’s 10 tips for Conducting Power-Packed Meetings
1. Clearly state the purpose for the meeting. Don’t hold a meeting unless there is a reason. Yes, that is the fundamental rule. Know why you are holding a meeting and tell others why. When people are asked to attend a meeting they want to know what is expected of them and a definition of the expected output of the meeting. Be sure that e
1. Clearly state the purpose for the meeting. Don’t hold a meeting unless there is a reason. Yes, that is the fundamental rule. Know why you are holding a meeting and tell others why. When people are asked to attend a meeting they want to know what is expected of them and a definition of the expected output of the meeting. Be sure that e
According to USFDA, a combination product is one composed of any combination of a drug and device; biological product and device; drug and biological product
veryone is reminded of the
purpose of the meeting at the beginning of the meeting. Articulate the meeting
objectives as clearly stated “deliverables” or some other term that communicates
completion of specific objectives. Take time to ensure that everyone understands
and has a chance to have their questions addressed.
2. Plan the meeting thoroughly Begin with the deliverables, that is, know what you want to walk awa
2. Plan the meeting thoroughly Begin with the deliverables, that is, know what you want to walk awa
; or drug, device, and biological product and fixed dose combination would include two or more combinations of drug.
Examples of combination products may in
Examples of combination products may in
with at the
end of the meeting. Express the deliverables using specific, focused and
measurable outcomes. An example could be something like “Identify 5 Killer
Strategies for Getting People to Attend Our New Program.” This kind of language
would drive your planning process to brainstorm rich content. And then, assign
weight to each idea. Finally, sort for the best five strategies. Knowing where you
want to e
lude drug-coated devices, drugs packaged with delivery devices in medical kits, and drugs and devices packaged separately but intended to be used together.
nd up is a prerequisite for designing how to get there.
When planning the meeting, allow twice the meeting time for your planning process. That is, a one-hour meeting should take about two hours to plan. In order to get the best results a commitment to the best planning is necessary. When planning the time commitment for each meeting item, do not fill up the entire time slot. Only plan for 65% of the available tim
When planning the meeting, allow twice the meeting time for your planning process. That is, a one-hour meeting should take about two hours to plan. In order to get the best results a commitment to the best planning is necessary. When planning the time commitment for each meeting item, do not fill up the entire time slot. Only plan for 65% of the available tim
here is enormous increase in the number of combination products entering the market in the recent years. Combination products have proven advantages but fixe
. Some items will take more time than planned. If
the meeting takes less time, then adjourn early. There will be no complaints. Do
not fall for the old principle “work expands to fill the time allowed.” Be efficient with
your time and respect the time of others!
Outline every part of the meeting in your planning guide. Define how much time it will take to introduce the deliverables and give an overview of the me
Outline every part of the meeting in your planning guide. Define how much time it will take to introduce the deliverables and give an overview of the me
d dose combinations are still in the process of convincing regulatory authority on their advantages over the single ingredient formulations.
Combination pro
Combination pro
ting. Define
how much time it will take to brainstorm, sort and refine. Do not leave out any part
of the process.
Prepare visuals for the meeting. Record the input of the group on chart pads, storyboard cards, white boards or some other media that everyone can constantly review as they make decisions. When making the meeting plans and preparing the visuals, do not fill in all the details of any project if you ex
Prepare visuals for the meeting. Record the input of the group on chart pads, storyboard cards, white boards or some other media that everyone can constantly review as they make decisions. When making the meeting plans and preparing the visuals, do not fill in all the details of any project if you ex
ucts have become life saving products for the pharmaceutical companies who doesn’t have many innovative molecules in their product pipeline and have been inc
pect to get group input
and ultimately, group buy-in. Let them mold the decisions and be a part of the
success of each group decision if, in fact, it is a group item. If it is not a group
item, then don’t bring it to the group for input. Define what the “givens” are and
where the group has authority to make decisions. Define where the group input is
needed and where it is not. Explain the difference.
3. Identif
3. Identif
easingly used in the product life cycle management. Even the companies having product patents are trying to extend their product life cycle through the combi
the leader/moderator/facilitator of the meeting
One person must control the flow of the meeting. That’s the simple truth. One
person must facilitate to insure that the group stays on task and nobody dominates
all the discussions or decisions. The facilitator also ensures that the meeting
addresses all the deliverables as promised and involves everyone in the process.
If the facilitator has a preference on any of th
nation products and maximize the revenues. But the companies involved in this practice are overlooking that they are burdening the patients both economically
items being discussed, then declare
that agenda at the beginning. As that item comes up for discussion, then the
facilitator must listen more than talk in order to not be perceived as dominating the
outcome.
4. Begin and end on time Know how long the meeting will take, pace the meeting and end on time as promised. Keep faith with the participants. Begin on the exact time specified even if everyone is not presen
4. Begin and end on time Know how long the meeting will take, pace the meeting and end on time as promised. Keep faith with the participants. Begin on the exact time specified even if everyone is not presen
and physically. They need to rightly judge the benefits of the combination products and they have to even look at the risks involved when combining the produ
t. Do not penalize those who have arrived on time. If you
communicate that you are not keeping your word as a leader with something as
simple as a starting time, then how will your work be trusted in more important
matters.
Assign a priority for items on the agenda. Know which items to drop or postpone if the meeting is more complex than expected and begins to take longer than planned. Planning for 65% of the me
Assign a priority for items on the agenda. Know which items to drop or postpone if the meeting is more complex than expected and begins to take longer than planned. Planning for 65% of the me
ts. Some of the combination products were well accepted by physicians while others suffered. Companies involved in development of combination products are fi
ting time allows for some items to expand for
extra discussion, if needed.
5. Design ways to prompt input from each attendee If people have been invited to a meeting, then expect them to participate. Participating will validate each person’s worth to the process and ultimately to the outcome giving each person ownership. Not everyone will feel comfortable in contributing to the discussion. Find ways to prompt inpu
5. Design ways to prompt input from each attendee If people have been invited to a meeting, then expect them to participate. Participating will validate each person’s worth to the process and ultimately to the outcome giving each person ownership. Not everyone will feel comfortable in contributing to the discussion. Find ways to prompt inpu
ding difficulty in defining their combination products and facing various challenges from selecting a combination to marketing it.
Following aspects would a
Following aspects would a
from those who will not
easily participate. For example, during a brainstorming exercise, ask for input from
the group in a predictable rotation (left, to right, etc.)
If someone does not contribute ideas, then ask them to comment on the ideas contributed by others. Allow everyone to vote when sorting out multiple ideas or concepts.
6. Create a group list of “norms” for process together If the group meets on an on
If someone does not contribute ideas, then ask them to comment on the ideas contributed by others. Allow everyone to vote when sorting out multiple ideas or concepts.
6. Create a group list of “norms” for process together If the group meets on an on
dd to the challenges in developing combination products:
Which markets to tap where the combination products can do fairly well?
Which combination prod
Which markets to tap where the combination products can do fairly well?
Which combination prod
going basis or on a regular schedule, then it might be a
good idea to develop a set of operational guidelines for how the group process
works and how decisions will be made. Here is a typical list of a few “norms”:
• Everyone contributes
• Attack ideas, not people
• Disagreement is ok, it can even be a creative tool!
• Speak your mind in the group, or not at all
7. Record the group’s information where all
• Everyone contributes
• Attack ideas, not people
• Disagreement is ok, it can even be a creative tool!
• Speak your mind in the group, or not at all
7. Record the group’s information where all
cts are meaningful and rational?
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
can see
Writing down ideas gives validation to the ideas contributed. A visual record will
also remind the group of the data generated keeping it present for making better
decisions. Record ideas and concepts exactly as stated. Do not interpret or put in
your “two cents worth.” Record first, judge or sort later – this is especially important
when the material is sensitive, challenging or complex.
Find a place to r
Find a place to r
tions increase the patient compliance?
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
cord ideas not related to the current discussion. Capture ideas to
deal with at an appropriate time and with the appropriate group. Create “parking
lot” and “items for future discussion” headers. Place ideas for later in this meeting
in the parking lot and ideas for another meeting under the other heading. Deal with
each list before adjourning.
8. Review the entire agenda for the session at the beginning Explain w
8. Review the entire agenda for the session at the beginning Explain w
t?
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
hat will happen and when it will happen in this meeting. Help people
understand where the meeting is going and how the group will bet there. This will
help each participant be fully present for each part of the meeting and to trust the
process.
Explain what type of discussion is needed (brainstorming, sorting, etc.) at each point in the meeting and define how those concepts will work. Explain how decisions will b
Explain what type of discussion is needed (brainstorming, sorting, etc.) at each point in the meeting and define how those concepts will work. Explain how decisions will b
ping new procedures for reviewing their safety, efficacy and quality.
Professional from academic institutions, pharmaceutical industries, health care indust
Professional from academic institutions, pharmaceutical industries, health care indust
made. If you have defined consensus at the beginning of the
meeting, then you could work through all decisions using consensus as a decision-
making norm.
Allow time for feedback, discussion and amendments, if appropriate. Sometimes a meeting will progress too fast for some to keep pace with everything. Several opportunities in the meeting should be dedicated to bringing the group together to validate the process
Allow time for feedback, discussion and amendments, if appropriate. Sometimes a meeting will progress too fast for some to keep pace with everything. Several opportunities in the meeting should be dedicated to bringing the group together to validate the process
y and representatives from various regulatory agencies are working out to design the regulatory requirements for manufacture and sale of combination products
not only the results. Prompting is allowed and even necessary
at times to let participants know that it is all right to ask for clarification.
9. Stay in control of the meeting If a participant hijacks the meeting, take it back, gently. Nobody wants to hear anyone else ramble or give speeches that are unnecessary or lengthy. The facilitator must remain in control of the process and take it back from time to time.
9. Stay in control of the meeting If a participant hijacks the meeting, take it back, gently. Nobody wants to hear anyone else ramble or give speeches that are unnecessary or lengthy. The facilitator must remain in control of the process and take it back from time to time.
.
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
This is
not impolite. It is merely practical. Know how to intervene without using harsh
words or actions. Insure that everyone is on board before moving on the next item.
10. Do not adjourn without setting accountability standards If actions are needed, assign responsibility and a completion date for each item. Good ideas will only materialize into results when they are a part of an action plan. The action plan
10. Do not adjourn without setting accountability standards If actions are needed, assign responsibility and a completion date for each item. Good ideas will only materialize into results when they are a part of an action plan. The action plan
elopment. They need to be wiser in analyzing the market trends and the regulatory requirements.
Companies that provide selfless information through particip
Companies that provide selfless information through particip
onsists of the following information:
• Specific task (action item)
• Responsible person
• Deadline
Agree on the next step(s) or next meeting date before ending the meeting. As people are invited to attend the meeting they can be instructed to bring their calendars. This is one reason why. Affirm the participants and their contributions. Review the list of deliverables to validate your success. Celebrate
• Specific task (action item)
• Responsible person
• Deadline
Agree on the next step(s) or next meeting date before ending the meeting. As people are invited to attend the meeting they can be instructed to bring their calendars. This is one reason why. Affirm the participants and their contributions. Review the list of deliverables to validate your success. Celebrate
tion in industry events and feedback to regulatory authorities would be able to face the challenges and will be successful in developing combination products
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