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Main Subject - Great Meetings! Achieve Success at Your Next Event or Meeting
A myriad of risks threaten the success of events and meetings, including lack of rehearsal time, itinerary changes, equipment failures, and other factors. Here are eight proven tips to make your next event or meeting a great one.
Before the event
1. Conduct several pre-meeting planning sessions. During these planning sessions, take the tim
Before the event
1. Conduct several pre-meeting planning sessions. During these planning sessions, take the tim
According to USFDA, a combination product is one composed of any combination of a drug and device; biological product and device; drug and biological product
e to prepare a concise agenda of issues that need to be discussed and an action plan regarding who needs to make what decisions. For example, what is the complete itinerary of the event; how many rooms will be needed for the general session and the workshops; what is the layout of each room; will there be a stage play or entertainment during
; or drug, device, and biological product and fixed dose combination would include two or more combinations of drug.
Examples of combination products may in
Examples of combination products may in
the opening of the meeting; will there be an awards ceremony; what are the needs for sound, video projection, lighting, Internet access, and so forth. In addition, these planning sessions are the best time to determine the size of the technical staff and production crew needed to properly operate all of the audio and visual equipment for th
lude drug-coated devices, drugs packaged with delivery devices in medical kits, and drugs and devices packaged separately but intended to be used together.
event. This will help avoid unnecessary labor costs later on in the process.
These planning sessions are also the best time to discuss the need for equipment and backups in the case of equipment failure, which unfortunately seems to happen at the most inopportune times. For equipment backups, companies should require that the bare minimum
These planning sessions are also the best time to discuss the need for equipment and backups in the case of equipment failure, which unfortunately seems to happen at the most inopportune times. For equipment backups, companies should require that the bare minimum
here is enormous increase in the number of combination products entering the market in the recent years. Combination products have proven advantages but fixe
of a backup computer, data projector, and microphones are available in case of a problem. Determining a precise equipment checklist during the planning sessions helps avoid renting unnecessary equipment and keeps costs down.
Overall, the pre-meeting planning process helps make sure that the meeting accomplishes the company's vision and expe
Overall, the pre-meeting planning process helps make sure that the meeting accomplishes the company's vision and expe
d dose combinations are still in the process of convincing regulatory authority on their advantages over the single ingredient formulations.
Combination pro
Combination pro
tations, while keeping equipment and labor costs inline with requirements. The process requires discipline and, if done properly, provides the greatest return on investment from reviewing even the minutest details.
2. Negotiate audio/visual equipment rental costs. It is a good idea to use the equipment supplied by in-house audio/visual (A/V
2. Negotiate audio/visual equipment rental costs. It is a good idea to use the equipment supplied by in-house audio/visual (A/V
ucts have become life saving products for the pharmaceutical companies who doesn’t have many innovative molecules in their product pipeline and have been inc
) department for the hotel or resort, or another local equipment supplier whenever possible. With that said, however, company meeting planners should carefully negotiate equipment rental costs. At times, in-house A/V departments charge fees that provide hotels with lucrative gross margins on rentals. This does not mean that one should demand
easingly used in the product life cycle management. Even the companies having product patents are trying to extend their product life cycle through the combi
price slashing, although it does mean there is likely room to reduce rental costs.
Success depends on asking a lot of questions and referring to the equipment checklist developed during the planning sessions, in order to avoid any unnecessary items, while ensuring to not compromise equipment redundancy. Also, remain cognizant of unnecessar
Success depends on asking a lot of questions and referring to the equipment checklist developed during the planning sessions, in order to avoid any unnecessary items, while ensuring to not compromise equipment redundancy. Also, remain cognizant of unnecessar
nation products and maximize the revenues. But the companies involved in this practice are overlooking that they are burdening the patients both economically
labor charges during the setup of equipment at the event, especially if company personnel will be onsite. There is no need for duplication of effort and this can provide cost savings.
3. Promote and communicate with attendees. Aside from increasing event attendance, promoting the event or meeting will help build excitement and interest amo
3. Promote and communicate with attendees. Aside from increasing event attendance, promoting the event or meeting will help build excitement and interest amo
and physically. They need to rightly judge the benefits of the combination products and they have to even look at the risks involved when combining the produ
ng attendees. It is easy to overlook the importance of pre-event promotion, especially if attendance is mandatory. Effective promotion helps ensure that the attendees are on the same page regarding the objectives and expectations of the event.
4. Hire a professional to develop the presentation support materials. It is difficult to financial
4. Hire a professional to develop the presentation support materials. It is difficult to financial
ts. Some of the combination products were well accepted by physicians while others suffered. Companies involved in development of combination products are fi
y justify an executive of a company investing many hours into the development of PowerPoint® presentation(s) or other support materials. This is, however, often the case. Instead, it is important to recognize that PowerPoint is a presentation support tool, not the presentation. It is much more logical, and fiscally responsible, for executive
ding difficulty in defining their combination products and facing various challenges from selecting a combination to marketing it.
Following aspects would a
Following aspects would a
s and/or presenters to define the content of their presentation and then turn it over to a capable designer for implementation. This frees up more rehearsal time for the presenter, and the designer will likely deliver a higher-quality PowerPoint in less time. This process leads to a more effective delivery of the presentation because more re
dd to the challenges in developing combination products:
Which markets to tap where the combination products can do fairly well?
Which combination prod
Which markets to tap where the combination products can do fairly well?
Which combination prod
hearsal time was available.
5. Rehearse, rehearse, rehearse! The importance of presenter rehearsal is impossible to understate. The timing of the rehearsal is also critical. Once presenters are onsite, there is very little time available for rehearsal. Because of this time constraint, rehearsal must take place well in advance of the present
5. Rehearse, rehearse, rehearse! The importance of presenter rehearsal is impossible to understate. The timing of the rehearsal is also critical. Once presenters are onsite, there is very little time available for rehearsal. Because of this time constraint, rehearsal must take place well in advance of the present
cts are meaningful and rational?
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
r's arrival. Aside from the lack of time, on-site rehearsal adds costs to the event. For example, if a presenter decides to make changes to a PowerPoint during equipment setup, this could potentially slow down the process or, even worse, affect room configurations. With that said, time needs to be allocated to test the presentations from a t
tions increase the patient compliance?
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
echnical standpoint to ensure that all of the video, PowerPoint, Flash™ animations, Web links, and so forth, work properly.
6. Produce an energizing opening. An effective opening video, stage play, or live entertainment engages attendees and separates them from their daily distractions and demands at the office. The opening of the meeting g
6. Produce an energizing opening. An effective opening video, stage play, or live entertainment engages attendees and separates them from their daily distractions and demands at the office. The opening of the meeting g
t?
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
ts them focused on the objectives for the event or meeting. It is also critical to get all of the attendees on the same page so they know what to expect over the next several days. The opening of the meeting is the proper time for this to happen. A well-produced opening is effective at energizing attendees to participate and getting them rea
ping new procedures for reviewing their safety, efficacy and quality.
Professional from academic institutions, pharmaceutical industries, health care indust
Professional from academic institutions, pharmaceutical industries, health care indust
dy to contribute toward the success of the meeting.
During the event
7. Thoroughly inspect the location and supervise equipment setup. The planning team from the company needs to inspect the meeting rooms and develop a precise understanding of the power and lighting layouts and existing A/V (audio visual) capabilities, and to test the equi
During the event
7. Thoroughly inspect the location and supervise equipment setup. The planning team from the company needs to inspect the meeting rooms and develop a precise understanding of the power and lighting layouts and existing A/V (audio visual) capabilities, and to test the equi
y and representatives from various regulatory agencies are working out to design the regulatory requirements for manufacture and sale of combination products
pment that was selected for the event. This is true for the general session and any workshops, leaving no detail to chance. This inspection is not micro-managing the setup performed by the A/V team. Instead, it is the last opportunity to ensure that the selected equipment will achieve the expectations of the event.
After the event
8. Give
After the event
8. Give
.
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
urvivability to the message! This can include producing a closing wrap video and distributing VHS, DVD, or streamed versions of the content to audience members, and to those who could not attend, following the event. This helps the good karma established during the meeting to live on and transfer the message to a broader audience. Survivabil
elopment. They need to be wiser in analyzing the market trends and the regulatory requirements.
Companies that provide selfless information through particip
Companies that provide selfless information through particip
ity of the message adds value to the meeting.
In closing, the more experienced one becomes, the easier it is to overlook the core aspects of what is truly important during event or meeting planning. Incorporating these proven tips into a concise event or meeting planning process can make the difference between a great meeting and mediocrity
In closing, the more experienced one becomes, the easier it is to overlook the core aspects of what is truly important during event or meeting planning. Incorporating these proven tips into a concise event or meeting planning process can make the difference between a great meeting and mediocrity
tion in industry events and feedback to regulatory authorities would be able to face the challenges and will be successful in developing combination products
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